Accounting & Payroll Specialist

Millersville, MD

Full Time

Mid Level

Position: Finance & Payroll Coordinator
Location: Remote, with preference given to candidates based in Eastern or Central Time Zones
Reports To: VP, Finance & Administration (receives day-to-day functional direction from the Controller)
Salary: $75,000-95,000 annually. Compensation is based on years of relevant experience, skills, qualifications and other job-related factors.

Overview:
J29 is an employee-centered healthcare management consulting company that specializes in processing, reviewing, and analyzing medical claims, records, disputes, and audits. Established in 2017, J29 prides itself on its employee-centric culture and high employee retention rates that allow us to ensure that we are creating a working environment that prioritizes the employee experience. Our team brings corporate performance that stretches to various areas where we can provide our clinical, healthcare policy, and compliance expertise through our support to health and human service programs at the State, Federal, and Commercial levels.

J29’s Finance & Payroll Coordinator supports core financial operations including accounts receivable (AR), accounts payable (AP), and payroll processing in Deltek Costpoint and BambooHR. This role requires strong, hands-on experience in Deltek Costpoint, AR/AP, and multi-state payroll. The Coordinator collaborates with internal stakeholders to ensure accurate and timely financial transactions, reporting to the VP, Finance & Administration with day-to-day functional direction from the Controller.

Duties:

Accounts Receivable (AR)
- Prepare and process invoices for Time & Materials (T&M) and Firm Fixed Price (FFP) contracts on a bi-monthly or monthly basis, ensuring complete accuracy and quality.
- Collaborate with internal stakeholders at all levels to ensure that invoices are approved and sent with high customer service.
- Monitor, track, and report on receivables and trended income to Controller.
Accounts Payable (AP)
- Handle intake, review, collaboration internally, and processing of vendor invoices from contract, services, and corporate vendors.
- Collaborate with stakeholders at all levels, including the assigned approvers, to ensure that vendors are submitting proper invoices with no quality issues.
- Ensure accuracy and compliance with company policies and contractual requirements.
- Assist with vendor inquiries and resolve discrepancies promptly, with high customer service.
End-to-end Payroll Processing
- Participate in payroll training to transition payroll tasks to this position, with payroll for approximately 300 employees across multiple states using BambooHR.
- Support timesheet reconciliation, labor corrections, and period close out with proper timesheet approvals, at the end of each period, to ensure accurate payroll data transfer.
- Additional payroll tasks include; tax filling, 401(k) posting, labor posting, HSA postings, labor distribution and reconciliation posting, deduction set-up, registering for new payroll tax IDs, posting PTO and state required sick leave on a semi-monthly basis, completing TPA and access levels for each state, updating state unemployment rates in the HRIS system, and more.
Expense Report Processing/Corporate Credit Card & Bank Reconciliations:
- Review and process expense reports and employee reimbursements in compliance with DCAA & FAR requirements.
- Collect receipts and code Corporate Credit card transactions
- Enter banking transactions, sweeps, fees, interest, and reconcile to statement.
Reporting & Compliance Support
- Provide timely financial reports to stakeholders and assist with audit preparation, as requested.
- Support compliance with government contracting standards and DCAA requirements as needed.
- Provide administration of team’s Jira environment, as quality control (QC) is needed.

Experience:

3+ years of experience in an Accounting or Finance role, preferably supporting a government contractor.
Hands-on experience with Deltek Costpoint for AP, AR, and/or project billing required.
2+ years of experience holding responsibility for processing Accounts Receivable, Accounts Payable, or both.
Comfortability working in Atlassian Jira ticketing system for accounting and financial ticket assignment.
Experience processing payroll and exposure to multi-state payroll compliance.
Proficiency and comfortability working in Microsoft Office 365 (O365) applications, such as Teams, SharePoint, OneDrive, Excel, Word, and PowerPoint.
Experience working in an environment with tight and firm deadlines, with little-to-no micromanagement in the position.
Ability to maintain confidentiality of sensitive financial and payroll data throughout employment with J29.
Preferred:
- Knowledge of government contracting, FAR, and Cost Accounting Standards is preferred.
- Familiarity with DCAA compliance is a plus.
- Payroll certification (FPC or CPP) is a plus.

Education:

Preferred: Associate or Bachelor’s degree in Accounting, Finance, Business, or a related field or equivalent hands-on experience.
Preferred: Payroll certification (FPC/CPP) or relevant Deltek Costpoint training.

J29, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. J29, Inc. is a proud Veteran friendly employer.

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